Subject: Academic Affairs

Policy: FACULTY/STUDENT REPORTING OF UNUSUAL INCIDENTS

Revised: February 2024

Effective date: Spring 2024

Review date: Spring 2027

Responsible Party: LEVEL I: UAAC, GAAC; LEVEL II: Associate Dean for Academic Affairs

 

Introduction and Purpose:

Consistent with MRJCON's core values of excellence, integrity, inclusion, collaboration, curiosity, and stewardship, the promotion of a fair and just culture of safety illustrates a priority for ensuring potentially harmful situations are addressed through leadership, measurement, risk identification and reduction, and teamwork (National Academy of Medicine, 2001).  

 

Policy:

With the goal to seek a balance between accountability and creating an environment to learn from mistakes, faculty and students report significant unusual patient care, telehealth or simulated patient incidents in a timely manner. The reporting process provides an opportunity for practice reflection, continuous program quality improvement, and curricular assessment. Data are analyzed on an aggregate level each semester to raise awareness, identify trends, and identify areas for improvement. 

 

Procedures:

  1. Unusual incidents involving student and/or faculty in college or university activities are reported to the clinical faculty within 24 hours and the course coordinator and the campus director via the Report of Unusual Incidents Form no later than the next business day.
  2. Unusual is defined as an unexpected event, an unexpected outcome, or any performance evaluation that results in an unsatisfactory clinical evaluation.
  3. For corresponding communicable exposures, see Report of Exposure to or Diagnosis of Communicable Diseases.
  4. Reporting includes verbal communication and the completion of an online report form (DocuSign) and/or other appropriate documentation such as advising notes or clinical evaluation forms.
  5. The online report is generated by the faculty in collaboration with the student and is sent to the clinical faculty, course coordinator, clinical program lead, and campus director. A copy of the report is stored in the campus electronic folder, student’s electronic record, and sent to the Associate Dean for Academic Affairs.
  6. The Academic Programs office will complete analysis and make recommendations regarding unusual events each semester.
  7. Data to be collected:
    1. Date/time of Incident
    2. Location of incident
    3. Listing of who was involved in the incident including level of student and witnesses.
    4. Description of incident (Potential Types, but not limited to:)
      1. Unsatisfactory or blatant problem related to clinical evaluation
      2. Gross deviation from Standard of Practice
      3. Near or actual medication errors or errors in process inappropriate for the student level.
      4. Needle sticks
      5. Patient fall or injury
      6. Inappropriate use of equipment
      7. HIPAA or confidentiality violation
      8. Occurences that may impact public relations or relationships with clinical agencies.
      9. Other (consult with CD).
    5. Action taken (follow up reports as appropriate)
    6. Signatures: student, course coordinator, faculty supervisor, and CD.

     

  8. In addition to the MRJCON report, the filing of appropriate clinical agency reports will be completed and referenced on the MRJCON report with additional consideration of the Professional Student Behavior policy or reporting to the MSU Risk and Safety department if indicated.

 

Internal control considerations, if applicable: N/A