English Department Student Travel Program

Eligibility and Award Stipulations

• Awards are available to undergraduate and graduate students with majors and minors in English Teaching, Literature, and Writing. Post-bac students are also eligible to apply.
• These awards are non-competitive; qualified applicants will receive awards contingent on availability of funds.
• Students may apply for an award of up to $500 to present or co-present original research, papers or posters at a conference.
• Eligible expenses include airfare, lodging, mileage, and conference registration fees. Please note that students who attend and do not present at conferences are not eligible for the award.
• Trips to complete or shadow research are not eligible for the award.
• Students must be enrolled during time of travel.
• Students must provide proof of acceptance from the conference or event.
• Recent graduates who have an opportunity to present or co-present may be considered on a case-by-case basis and should obtain prior approval from the Department Chair.
• Please see the application deadlines below and plan accordingly to submit the request prior to the indicated deadline. Students are strongly encouraged to develop a backup plan in the event they do not receive funding.
• Students must apply for additional funding sources prior to applying for the English Department student travel fund:
  • Undergraduate Scholars Program
  • College of Letters & Science Dean’s Student Travel Fund
  • The Graduate School – Graduate Professional Advancement Grant

Application

Students are required to submit the following via the online application system:

• Conference Name and Presentation Title
• Contact information (full name, student ID number (last four digits), email address, phone number, major, student level, number of credits completed and current GPA, conference name, location, and dates).
• Presentation abstract.
• Conference acceptance.
• Summary of associated expenses (estimated registration, travel, lodging, etc.).
• Summary/justification of the funding request.
• A list of current and pending award grants specifying the title of the grant, granting agency, the amount requested, start/end dates, and the anticipated award date.
• Faculty sponsor name and email (Students are encouraged to contact the faculty sponsor as soon as possible to provide adequate time for them to submit the required recommendation).
• Department Information:
  • Business Operations Manager name and email
  • Department Head name and email

Faculty Sponsor Responsibilities

Agreeing to serve as a faculty sponsor, the English faculty member understands and agrees to assist the student complete and submit the Travel Authorization Form and to utilize their Procurement Card to cover up-fronts expenses associated with the student travel.

Award Periods

2024 - 2025 Academic Year Deadlines

Acceptance

Award recipients will work with their faculty sponsor and the Business Operations Manager to utilize the award.  Awardees are encouraged to attend and participate in the College of Letters & Science Annual Awards Ceremony as well as the English Department Annual Awards scheduled at the end of the academic year.